Ealing Half Marathon Limited are committed to protecting your privacy and developing technology that gives you the most powerful and safe online experience. This Statement of Privacy applies to the Ealing Half Marathon website (ealinghalfmarathon.com) and governs data collection and usage. By using the Ealing Half Marathon website, you consent to the data practices described in this statement.

Collection of your Personal Information

Ealing Half Marathon website collects personally identifiable information, such as your e-mail address, name, home or work address or telephone number. Ealing Half Marathon website also collects anonymous demographic information, which is not unique to you, such as your postcode, age, gender, preferences, interests and favourites.

There is also information about your computer hardware and software that is automatically collected by Ealing Half Marathon website. This information can include: your IP address, browser type, domain names, access times and referring Web site addresses. This information is used by Ealing Half Marathon website for the operation of the service, to maintain quality of the service, and to provide general statistics regarding use of the Ealing Half Marathon website.

Please keep in mind that if you directly disclose personally identifiable information or personally sensitive data through Ealing Half Marathon website public message boards, this information may be collected and used by others. Note: Ealing Half Marathon website does not read any of your private online communications.

Ealing Half Marathon website encourages you to review the privacy statements of Web sites you choose to link to from Ealing Half Marathon website so that you can understand how those Web sites collect, use and share your information. Ealing Half Marathon website is not responsible for the privacy statements or other content on Web sites outside of the Ealing Half Marathon website and Ealing Half Marathon family of Web sites.

This policy is effective from 25th May 2018.

What personal data do we collect?

Your personal data is any information which identifies you, or which can be identified as relating to you personally. We’ll only collect the personal data that we need.

We collect personal data in connection with specific activities such as:

  • event registration
  • donations
  • volunteering
  • school and sports bookings
  • conducting research
  • ordering an image
  • employment

Some examples of the types of personal data we may collect include:

  • your full name and title
  • your postal address
  • your date of birth
  • your age or gender
  • employment status
  • demographic information
  • email address
  • telephone numbers
  • personal description
  • photographs
  • social media information

You can give us your personal data via our website, volunteering forms, fundraising responses, emails and telephone calls.

Personal data provided by you

This includes information you give when interacting with us, for example joining or registering, placing an order or communicating with us. For example:
•              Personal details (name, date of birth, email, address, telephone, and so on) when you become a donor or supporter
•              Financial information (payment information such as direct debit details, and whether donations are gift-aided)
•              Your opinions and attitudes about our events, activities and interests, and your experiences of our events

Use of your Personal Information

Ealing Half Marathon website collects and uses your personal information to operate the Ealing Half Marathon website and deliver the services you have requested. Ealing Half Marathon website also uses your personally identifiable information to inform you of other products or services available from Ealing Half Marathon website and its affiliates. Ealing Half Marathon website may also contact you via surveys to conduct research about your opinion of current services or of potential new services that may be offered.

Ealing Half Marathon website does not sell, rent or lease its customer lists to third parties. Ealing Half Marathon website may, from time to time, contact you on behalf of external business partners about a particular offering that may be of interest to you. In those cases, your unique personally identifiable information (e-mail, name, address, telephone number) is not transferred to the third party. In addition, Ealing Half Marathon website may share data with trusted partners to help us perform statistical analysis, send you email or postal mail, provide customer support, or arrange for deliveries. All such third parties are prohibited from using your personal information except to provide these services to Ealing Half Marathon website, and they are required to maintain the confidentiality of your information.

Ealing Half Marathon website does not use or disclose sensitive personal information, such as race, religion, or political affiliations, without your explicit consent.

Ealing Half Marathon website keeps track of the Web sites and pages our customers visit within Ealing Half Marathon website, in order to determine what Ealing Half Marathon website services are the most popular. This data is used to deliver customised content and advertising within Ealing Half Marathon website to customers whose behaviour indicates that they are interested in a particular subject area.

Ealing Half Marathon website will disclose your personal information, without notice, only if required to do so by law or in the good faith belief that such action is necessary to: (a) conform to the edicts of the law or comply with legal process served on Ealing Half Marathon or the site; (b) protect and defend the rights or property of Ealing Half Marathon website; and, (c) act under exigent circumstances to protect the personal safety of users of Ealing Half Marathon website, or the public.

We’ll only use your personal data on relevant lawful grounds as permitted by the EU General Data Protection Regulation (from 25 May 2018)/UK Data Protection Act and Privacy of Electronic Communication Regulation.

Personal data provided to us will be used for the purpose or purposes outlined in any fair processing notice in a transparent manner at the time of collection or registration where appropriate, in accordance with any preferences you express. If asked by the police, or any other regulatory or government authority investigating suspected illegal activities, we may need to provide your personal data.

Your personal data may be collected and used to:

  • help us deliver our activities
  • help us raise funds
  • to provide a service or product you have requested
  • to inform you of news, events, activities and services we are hosting

Below are the main uses of your data which depend on the nature of our relationship with you and how you interact with our various services, websites and activities.

Use of Cookies

The Ealing Half Marathon website use “cookies” to help you personalise your online experience. A cookie is a text file that is placed on your hard disk by a Web page server. Cookies cannot be used to run programs or deliver viruses to your computer. Cookies are uniquely assigned to you, and can only be read by a web server in the domain that issued the cookie to you.

One of the primary purposes of cookies is to provide a convenience feature to save you time. The purpose of a cookie is to tell the Web server that you have returned to a specific page. For example, if you personalise Ealing Half Marathon website pages, or register with Ealing Half Marathon site or services, a cookie helps Ealing Half Marathon website to recall your specific information on subsequent visits. This simplifies the process of recording your personal information, such as billing addresses, shipping addresses, and so on. When you return to the same Ealing Half Marathon website, the information you previously provided can be retrieved, so you can easily use the Ealing Half Marathon website features that you customised.

You have the ability to accept or decline cookies. Most Web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. If you choose to decline cookies, you may not be able to fully experience the interactive features of the Ealing Half Marathon services or Web sites you visit.

Security of your Personal Information

Ealing Half Marathon website secures your personal information from unauthorised access, use or disclosure. Ealing Half Marathon website secures the personally identifiable information you provide on computer servers in a controlled, secure environment, protected from unauthorised access, use or disclosure. When personal information (such as a credit card number) is transmitted to other Web sites, it is protected through the use of encryption, such as the Secure Socket Layer (SSL) protocol.

Marketing communications

Your privacy is important to us, so we’ll always keep your details secure. We’d like to use your details to keep in touch about things that may matter to you.

If you choose to hear from us we may send you information based on what is most relevant to you or things you’ve told us you like. We may also show you relevant content online. This might be about registering for an event, volunteering with us, Health & Wellbeing, fundraising campaigns, and community opportunities.

We’ll only send these to you if you agree to receive them and we will never share your information with external companies for inclusion in their marketing. If you agree to receive marketing information from us you can change your mind at a later date. You can easily unsubscribe from digital communications at any time.

However, if you tell us you don’t want to receive marketing communications, then you may not hear about events or other work we do that may be of interest to you.

We may sometimes use third parties to capture some of our data on our behalf, but only where we are confident that the third party will treat your data securely, in accordance with our terms and in line with the requirements set out in the GDPR.

Social media targeting

If you are a social media user, we will use certain social media tools as part of our relationship with you.  These tools include such things as Facebook and Instagram Custom/Lookalike Audiences, Google Customer Match/Similar Audiences, Twitter Tailored/Lookalike Audiences and LinkedIn Matched Audiences.

Through using these tools, we will provide some of your data to the social media platform / organisation to allow them to identify your social media profile with them.  The social media platform / organisation will then show you relevant advertisements relating to our events which we think you will be interested in seeing on your newsfeed.

The social media platform / organisation will also use your profile to identify those with similar characteristics to you who we think may also be interested in finding out more about our events and the work we do.  These identified individuals will then be shown advertisements on their newsfeed.  This activity is governed by the social medial platform’s own privacy policy and terms and conditions, so please refer to these documents if you require any further information about this activity.

We may sometimes use third parties to support us with our social media targeting.

Changes to this Statement

Ealing Half Marathon website will occasionally update this Statement of Privacy to reflect company and customer feedback. Ealing Half Marathon website encourages you to periodically review this Statement to be informed of how Ealing Half Marathon is protecting your information.

Contact Information

You may request details of personal information which we hold about you under the General Data Protection Regulation. If you believe that any information we are holding on you is incorrect or incomplete, please write to or email us as soon as possible, at the address below. If, at any time, you want to verify, update or amend your personal data or preferences or remove your personal data from our records, please email: info@ealinghalfmarathon.com or write to: Ealing Half Marathon, Hanwell Community Centre, Westcott Crescent, Hanwell, W7 1PD. Verification, updating or amendment of personal data will take place within 28 days of receipt of your request.